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Bylaws are the rules
governing how East Central Energy operates. The
articles of incorporation and bylaws are available
in their entirety below.
ARTICLES OF
INCORPORATION OF
EAST CENTRAL ENERGY
ARTICLE I
Section 1. The name of
this corporation shall be EAST CENTRAL ENERGY.
Section 2. The business of this Cooperative
shall be based upon the cooperative plan.
Section 3. The purposes of the Cooperative
are to generate, manufacture, purchase, acquire,
accumulate, sell, provide, deliver, furnish,
transmit or distribute electric energy and other
services and products to its members and patrons and
to engage in any other lawful business or
businesses.
Section 4. The Cooperative shall be
authorized to exercise and enjoy all of the powers,
rights and privileges granted to or conferred upon
cooperatives of the character of this Cooperative by
the laws of the State of Minnesota now or hereafter
in force.
Section 5. The registered office and
principal place of business of the Cooperative is at
412 North Main St., Braham, Minnesota 55006.
ARTICLE II
The period of duration of
this Cooperative shall be perpetual.
ARTICLE III
Section 1. This
Cooperative is organized on a non-stock, membership
basis.
Section 2. Members shall have only one vote
in the affairs of this Cooperative and the
membership in this Cooperative shall not be
transferable except with the approval and consent of
the Board of Directors of this Cooperative.
Section 3. The net income of the Cooperative
from providing electrical services, except for
amounts set aside as capital reserves or additional
reserves, shall be allocated and distributed on the
basis of patronage as determined by the Directors in
accordance with the By-Laws. The records of this
Cooperative may show the interest of patrons and
members in the reserves.
Section 4. No interest or dividends shall be
paid upon capital furnished to this Cooperative by
its members or patrons.
ARTICLE IV
Section 1. The
government of this Cooperative and the management of
its affairs and business shall be vested in a board
of directors who shall be elected by ballot by the
members for such terms as the By-Laws may prescribe.
Section 2. The By-Laws of this Cooperative
may define and fix the duties and responsibilities
of the members, officers and directors and may also
contain any other provision for the regulation of
the business and affairs of this Cooperative not
inconsistent with these Articles of Incorporation or
the laws of the State of Minnesota.
Section 3. This Cooperative shall have the
right to create subsidiaries and/or join in a
Cooperative with other cooperatives, corporations,
limited liability companies, or other legal
entities, to carry into effect any or all of its
purposes.
Section 4. To do and perform, either for
itself or its members and patrons, any and all acts
and things, and to have and exercise any and all
powers as may be necessary or convenient to
accomplish any or all of the foregoing purposes or
as may be permitted by the law under which this
Cooperative is formed.
Section 5. The Board of Directors shall have
power to make and adopt such rules and regulations,
not inconsistent with these Articles of
Incorporation or the By-Laws of this Cooperative or
the laws of the State of Minnesota, as it may deem
advisable for the management, administration and
regulation of the business and affairs of this
Cooperative.
ARTICLE V
To the fullest extent
permitted by laws governing cooperative
associations, as the same exists or may hereafter be
amended, a director of this Cooperative shall not be
personally liable to the cooperative or its members
for monetary damages for breach of fiduciary duty as
a director, except for the following cases:
(a) For acts or omissions not in good faith or that
involve intentional misconduct or knowing violation
of law;
(b) For a transaction from which the Director
derived an improper personal benefit.
ARTICLE VI
The Cooperative reserves the
right to amend, alter, change or repeal any
provision contained in these Articles of
Incorporation in the manner set forth in Minnesota
Statutes.
BY-LAWS
ARTICLE I.
MEMBERSHIP
Section 1. Requirements for
Membership.
Any natural person or legal
entity, requesting or desiring electrical energy or
services from East Central Energy shall become a
member of East Central Energy (hereinafter called
the "Cooperative") provided that he, she or it has
first:
A. Made a written application for membership
therein;
B. Agreed to purchase from the Cooperative electric
services as hereinafter specified;
C. Agreed to comply with and be bound by the
Articles of Incorporation and By-Laws of the
Cooperative and any rules and regulations adopted by
the Board from time to time;
D. Paid the membership fee hereinafter specified, if
any;
E. Submitted to the Cooperative all information
requested by the Cooperative, including federal tax
identification number;
F. Completed any additional or supplemental document
or contract required by the Cooperative or the
Cooperative service which the applicant or member is
seeking to use or continue using.
Unless otherwise provided in the Articles or these
By-Laws, or otherwise required by Law, the
Cooperative will not release, disclose or
disseminate any personally identifiable or
confidential information regarding any Member.
No member may hold more than one membership in the
Cooperative, and no membership in the Cooperative
shall be transferable, except as provided in these
By-Laws.
Each member shall, upon being requested so to do by
the Cooperative, execute and deliver to the
Cooperative grants of easement right-of-way over,
on, and under such lands owned or leased by or
mortgaged to the member, and in accordance with such
reasonable terms and conditions as the Cooperative
shall require for the furnishing of electric service
to him or other members or for the construction,
operation, maintenance or relocation of the
Cooperative's electric facilities.
Each member shall participate in any required
program and comply with related rates and service
rules and regulations that may be established by the
Cooperative to enhance load management more
efficiently, to utilize or conserve electric energy
or to conduct load research.
All members have an obligation to promptly notify
the Cooperative of any change in their address
and/or telephone number.
Section 2. Joint
Membership.
Any two natural persons
joined in a legal relationship and principally
residing at the same location may apply for joint
membership in the Cooperative and, subject to their
compliance with the requirements set forth in
Section 1 of this Article, may be accepted for such
membership. The term "member" as used in these
By-Laws shall be deemed to include those holding a
joint membership and any provisions relating to the
rights and liabilities of membership shall apply
equally with respect to the holders of a joint
membership. Without limiting the generality of the
foregoing, the effect of the hereinafter specified
actions by or in respect of the holders of a joint
membership shall be as follows:
A. The presence at a meeting of either or both shall
be regarded as the presence of one member and shall
constitute a joint waiver of notice of the meeting;
B. The vote of either separately or both jointly
shall constitute one joint vote, but a split vote of
any membership is not permitted;
C. A waiver of notice signed by either or both shall
constitute a joint waiver;
D. Notice to either shall constitute notice to both;
E. Expulsion of either shall terminate the joint
membership of each;
F. Withdrawal of either shall terminate the joint
membership of each;
G. Legal conclusion of the relationship between the
joint members shall terminate the joint membership
of each;
H. Either may be elected or appointed as an officer
or board member, provided that each meets the
qualifications for such office, but both joint
members may not serve as directors at the same time.
Section 3. Conversion of
membership.
A. A membership may be
converted to a joint membership upon the written
request of the holder thereof and the agreement by
such holder and his or her joint tenant to comply
with the Articles of Incorporation, By-Laws and
rules and regulations adopted by the Board.
B. Upon the death of either joint tenant who is a
party to the joint membership, such membership shall
be held solely by the survivor. The estate of the
deceased shall not be released from any debts due
the Cooperative.
Section 4. Membership List.
The Cooperative, or the Cooperative's agent, shall
maintain a record of current members in a form
permitting the Cooperative to alphabetically list
the names and addresses and federal tax
identification numbers of all members.
A. Members
Access To Membership List
Upon five (5) business days' prior written notice or
request and:
(1) At a reasonable time and location specified by
the Cooperative, a member may inspect and copy the
names and addresses included in the Membership List;
or (2) if reasonable, as determined by the
Cooperative, and upon a member paying the
Cooperative a reasonable charge, as determined by
the Cooperative in its sole discretion, covering the
Cooperative's labor and material costs of preparing
and copying the Membership List, the Cooperative
shall provide to the member a copy of the names and
addresses included in the Membership List. Said
information shall be made available and/or furnished
only if:
(a) the member's demand is made in good faith and
for proper purpose; and
(b) the member describes with reasonable
particularity the member's purpose for inspecting or
copying the Membership List; and
(c) the Membership List is directly connected with
the member's purpose.
Without the Board's consent, however, a member may
not inspect, copy or receive a copy of, the names
and addresses included in the Membership List for
any purpose unrelated to the member's interest as a
member. Likewise, without the Board's consent, or as
otherwise required by law, the names and addresses
included in the Membership List may not be:
(a) used to solicit money or property unless the
money or property is used solely to solicit member
votes;
(b) used for any commercial purpose; or
(c) sold to, or purchased by, any person.
Section 5. Payment of
Service and Contributions in Aid of Construction;
Membership Fee; Service Security and Facilities
Extension Deposits.
The membership fee shall be
as fixed from time to time by the Board of
Directors. The membership fee, if any (together with
any service or fee, facilities extension deposit, or
contribution in aid of construction, or any
combination thereof, if required by the Cooperative)
shall entitle the member to one service connection
and membership in the Cooperative. A service
connection deposit or fee, facilities extension
deposit, or contribution in aid of construction, or
any combination thereof, if required by the
Cooperative, shall be paid by the member for each
additional service connection requested by him.
Section 6. Purchase of
Electric Energy.
Each member shall, as soon as
electric energy shall be available, purchase from
the Cooperative all electric energy purchased on the
premises specified in that member's application for
membership, and shall pay therefor at rates which
shall from time to time be fixed by the Board. It is
expressly understood that amounts paid for electric
energy in excess of the cost of service are
furnished by members as capital and each member
shall be credited with the capital so furnished as
provided in these By-Laws. Each member shall pay to
the Cooperative such minimum amount regardless of
the amount of electric energy consumed, as shall be
fixed by the Board from time to time. Each member
shall also pay all amounts owed by him to the
Cooperative as and when the same shall become due
and payable.
When the member has more than one service connection
from the Cooperative, any payment for service to him
by the Cooperative shall be deemed to be allocated
and credited on a pro rata basis to his outstanding
accounts for all such service connections,
notwithstanding that the Cooperative's actual
accounting procedures do not reflect such allocation
and proration.
Further, notwithstanding the Cooperative's
accounting procedures, when a member makes an
undesignated payment to the Cooperative for multiple
services being purchased from the Cooperative, the
Cooperative may apply any and all amounts paid by
such member to any or all of the member's accounts
and/or obligations on a prorata basis, or as
otherwise determined by the Board in its sole
discretion.
As required or allowed by Law, and as determined by
the Board:
A. If a member substantially reduces or ceases the
member's use, receipt, or purchase of Cooperative
services, either singly or in combination; then
B. the Cooperative may charge the member, and the
member shall pay the Cooperative, the costs and
expenses incurred by the Cooperative in relying upon
the member's pre-reduction or pre-ceasing use,
receipt, or purchase of Cooperative services.
The Cooperative shall use reasonable diligence to
furnish its members with adequate and dependable
electric service, although it cannot and therefore
does not guarantee a continuous and uninterrupted
supply thereof.
In the event such facilities of the member are
interfered with, impaired in their operation or
damaged by the member, or by any other person when
the member's reasonable care and surveillance should
have prevented such, the member shall indemnify the
Cooperative and its employees, agents and
independent contractors against death, injury, loss
or damage resulting therefrom, including but not
limited to the Cooperative's cost of repairing or
relocating any such facilities and its loss, if any,
of revenues resulting from the failure or defective
functioning of its equipment.
In no event shall the responsibility of the
Cooperative extend beyond the point of delivery
unless otherwise agreed in writing by the
Cooperative.
Section 7. Termination of
Membership.
A. Any member may withdraw
from membership upon compliance with such uniform
terms and conditions as the Board may prescribe. The
Board may, by the affirmative vote of not less than
two-thirds of all the members of the Board, expel
any member who fails to comply with any of the
provisions of the Articles of Incorporation, By-Laws
or rules or regulations adopted by the Board. Such
member shall first be given written notice by the
Cooperative that such failure makes them liable to
expulsion. After such notice, and if that member's
wrongful conduct has continued for at least ten
days, that member will be expelled.
B. The membership of a member who, for a period of
six (6) months after service is available to him,
has not purchased electric energy from the
Cooperative, or of a member who has ceased to
purchase energy from the Cooperative for that period
of time, may be canceled.
C. Upon the withdrawal, death, cessation of
existence or expulsion of a member, the membership
of such member shall thereupon terminate.
Termination of membership in any manner shall not
release a member or his/her estate from any debts
due the Cooperative.
D. In case of withdrawal or termination of
membership in any manner, the Cooperative shall
repay to the member the amount of the membership fee
paid by them, if any, provided, however, that the
Cooperative shall deduct from the amount of the
membership fee the amount of any debts or
obligations owed by the member to the Cooperative.
E. Any former member of the Cooperative may, by the
sole act of paying a new membership fee, if any is
required, and any outstanding account plus accrued
interest thereon at the legal rate on judgments,
compounded annually (together with any service
security deposit, extension deposit, or contribution
in aid of construction that may be required by the
Cooperative), renew and reactivate any prior
application for membership to the same effect as
though the application had been newly made on the
date of such payment.
Section 8. Non-liability
for Debts of the Cooperative.
The private property of the members shall be exempt
from execution for the debts of the Cooperative and
no member shall be individually responsible for any
debts or liabilities of the Cooperative.
Section 9. Maintain Wiring
Standards and Compliance with Applicable Codes;
Wiring of Premises;
Responsibility Therefor;
Responsibility for Meter Tampering or Bypassing and
for Damage to Cooperative Properties; Extent of
Cooperative Responsibility; Indemnification. Each
member shall cause all premises receiving electric
service pursuant to his membership to become and to
remain wired in accordance with the specifications
of the National Electric Code, any applicable state
or local government ordinances, and of the
Cooperative.
Section 10. Property
Interest of Members.
Upon dissolution, after:
A. all debts and liabilities of the Cooperative
shall have been paid; and
B. all capital furnished through patronage shall
have been retired as provided in these By-Laws, the
remaining property and assets of the Cooperative
shall be distributed among the members and former
members in the proportion in which the aggregate
patronage of each bears to the total patronage of
all members and former members during the ten (10)
years next preceding the date of the filing of the
Certificate of Dissolution.
ARTICLE II.
MEMBERS' MEETINGS
Section 1. Annual
Meeting. An annual
meeting of the members of this Cooperative may be
held at the principal place of business of this
Cooperative, or at such other place conveniently
located in or near the general service area served
by it, and at such date and hour as may be
determined by the Board of Directors and designated
in the notice of the meeting.
Section 2. Special
Meetings. Special
meetings of the members may be called at any time by
a majority vote of the directors or upon the written
petition of at least twenty percent (20%) of the
members as provided by law.
Section 3. Notice of
Meetings and/or elections.
Notice of meetings or elections, both annual and
special, shall be mailed to each and every member at
that member's last known post office address, not
less than fifteen (15) days prior to the date of the
meeting and/or election; or, in lieu of such mailed
notice, the notice of the meeting and/or election
may be given by publication in legal newspapers
published in each county in which the Cooperative
provides service to its members. Upon the mailing of
any notice of any meeting of members and/or
election, the Secretary shall execute a certificate
setting forth a correct copy of the notice and
showing the date of the mailing thereof and that the
same was mailed within the time and in the manner
herein prescribed. Said certificate shall be made a
part of the record of the meeting and/or election.
Any member or Board member may waive in writing any
notice of a meeting required to be given by these
By-Laws. The attendance of a member or Board member
at any meeting shall constitute a waiver of notice
of such meeting by such member or Board member,
except in the case where a member or Board member
attends a meeting for the express purpose of
objecting to the transaction of any business on the
ground that the meeting has not been lawfully called
or convened.
Section 4. Voting.
Voting in this Cooperative shall be as follows:
A. Each member shall be entitled and restricted to
only one vote in the affairs of this Cooperative.
B. There shall be no voting by proxy, except
whenever a vote of members is required or provided
for on any matter, the spouse of the member may vote
on behalf of the member unless the member has
indicated otherwise.
C. Mail Votes. Any member may vote by mail, on the
ballot herein prescribed, for directors or upon any
motion, resolution, or amendment which the Board of
Directors may in its discretion submit to the
members for vote by them. Such ballot may be in the
form prescribed by the Cooperative and shall specify
the director candidates and their districts and/or
shall contain the exact text of the proposed motion,
resolution, or amendment to be voted upon and spaces
opposite the text of such motion, resolution, or
amendment in which such member may indicate his
affirmative or negative vote thereon. Such member
shall express his choice by marking the appropriate
space upon such ballot. The envelope used to mail
the ballot shall be signed by the member and when
received by this Cooperative or its agents, shall be
accepted and counted as the vote of such member.
Anyone signing on behalf of a business,
organization, governmental subdivision, or any other
entity, shall indicate his or her title, authority
or office immediately after such signature.
Any material soliciting approval of any action by
mailed ballots must:
(1) contain, or be accompanied by, a copy or summary
of such proposed action;
(2) state the percentage of approvals necessary to
approve the action; and
(3) specify the time by which the Cooperative must
receive the completed mailed Ballot, said time to be
no less than fifteen (15) days from the date that
the ballots were mailed to the members.
D. In the case of joint memberships, the vote of
either separately or both jointly shall constitute
one joint vote but split voting of any membership is
not permitted.
E. Individuals voting on behalf of non-natural
person members must present evidence satisfactory to
the Cooperative that the individual is duly
authorized to vote for the non-natural person
member.
F. Members may not cumulate votes. Agreements signed
by members providing the manner in which a member
will vote are not valid.
Section 5. Annual
Election Date. The
Board shall establish a date and time to serve as a
deadline for the receipt of all ballots for the
election of Directors ("Annual Election Date").
Section 6. Record
Date. The Board may
fix a date for determining the Total Membership
("Record Date") and the members entitled to:
A. Sign a member written consent;
B. Receive a mailed ballot;
C. Notice of a member meeting.
No Board-determined Record Date may be more than 45
days prior to the date of the election and/or vote
on the proposed action.
Section 7. Quorum.
A quorum necessary to the transaction of business at
any meeting of the members shall be at least fifty
members. In determining a quorum on a question
submitted to a vote by mail, members present in
person or represented by mail votes shall be
counted. The quorum shall be established by a
registration of the members present at such meeting,
which registration shall be verified by the Chairman
and Secretary and shall be reported in the minutes
of the meeting.
Section 8.
Parliamentary Procedure.
Parliamentary procedure for the conduct of all
members' meetings shall be governed by the most
current edition of "Robert's Rules of Order", except
as modified herein.
Section 9. Member
Meeting Order of Business.
The Board shall determine the agenda and order of
business for member meetings.
Section 10.
Resolutions. Any
member may introduce a resolution at an Annual
Meeting of the Cooperative, or at any Special
Meeting of the Cooperative, so long as said
Resolution is submitted in written form prior to the
meeting. Any such Resolution that is approved by the
Members at any such meeting shall not be binding
upon the Cooperative and shall be advisory only.
Section 11.
Credentials and Election Committee.
Prior to any member election, the Board shall
appoint a Credentials and Election Committee ("C&E
Committee") consisting of a number of members
between three and nine.
A. C&E
Committee Members. A C&E Committee Member may
not be:
(1) a member of the Nominating Committee; or
(2) an existing, or a Close Relative, of an
existing:
(a) cooperative director, officer, employee,
representative, or agent; or
(b) known Director candidate.
As allowed by the organic documents of the
Cooperative, and as determined by the Board, the
Cooperative may reasonably compensate or reimburse
C&E Committee members.
B. C&E
Committee Duties. Prior to, at, or at a
reasonable time following, the member election for
which the C&E Committee was appointed, the C&E
Committee shall:
(1) elect a chairperson and secretary;
(2) establish, or approve, the manner or method of
member registration and voting;
(3) oversee or supervise member registration and
voting, and the tabulation of member votes; and
(4) consider and decide all questions, issues, or
disputes regarding:
(a) member registration and voting;
(b) the tabulation of member votes;
(c) Director nomination; and
(d) whether a Director nominee or newly elected
Director satisfies the Director qualifications
(collectively, "member meeting issues").
The C&E Committee may meet, consider or decide
member meeting and/or election issues, or otherwise
act, only if a majority of the C&E Committee members
are present. Any C&E Committee decision or action
requires a vote of at least a majority of the C&E
Committee members present and voting. Unless
properly challenged under this bylaw, all C&E
Committee's decisions prior to, at, or within a
reasonable time following, a member meeting, are
final.
At the Cooperative's expense, the Cooperative shall
make available legal counsel to the C&E Committee.
As used in this bylaw, member voting includes voting
by mail ballot or any other manner of voting by the
members.
C. Member
Challenge. Any member may:
(1) Comment upon a member meeting issue; or
(2) Challenge the C&E Committee's decision regarding
a member meeting and/or election issue by filing a
written description of the member's comments or
challenge ("Member Challenge") with the Cooperative
within three (3) business days following the member
meeting and/or election addressed by the Member
Challenge.
Within thirty (30) days of receiving any Member
Challenge, the C&E Committee shall:
(3) As determined by the C&E Committee, meet and
receive oral or written evidence from any member, or
legal counsel representing any member, directly and
substantially implicated in, or affected by, the
Member Challenge; and
(4) consider, decide and rule upon the Member
Challenge.
The C&E Committee's decision regarding any Member
Challenge is final. Upon written request by any
member received by the C&E Committee within thirty
(30) days of a C&E Committee decision, the C&E
Committee shall prepare a written report summarizing
and explaining the C&E Committee's decision.
The failure of the Cooperative or C&E Committee to
act as required by this by-law shall not, by itself,
affect any vote, director election, or other action
taken.
ARTICLE III.
BOARD OF DIRECTORS
Section 1. Election
of Directors.
A.
Districts. For elections of Directors the
members shall be grouped in districts, on the basis
of the places where they reside, provided that if a
member does not reside within the territory served
by this Cooperative, then on the basis of the place
where such member received the most electric energy
from this Cooperative, Two (2) directors shall be
elected from each of six (6) districts, the
geographical boundaries of which shall be determined
by the Board of Directors.
Representation on the Board of Directors shall be
apportioned substantially equally among the
districts in proportion to the number of members
residing in each district in accordance with
Minnesota State Law and any amendments thereto.
B.
Eligibility. Any member shall be eligible to
be nominated or elected or to remain a director,
provided that said applicant first provides an
Affidavit to the Cooperative verifying that: (i)
they are a natural person; (ii) have the capacity to
enter legally binding contracts; (iii) they have
been and shall remain a resident of the district for
which they are or were nominated or elected for at
least one (1) year prior to nomination, and continue
to reside therein during their entire term as
director; (iv) while a director and during the five
years immediately prior to becoming a director, they
have not been convicted of a felony; and (v) they
are not employed by, materially affiliated with, or
have a material financial interest in, any
individual or entity which either is:
(1) Directly and substantially competing with the
Cooperative; or
(2) Selling goods and services in substantial
quantity to the cooperative; or
(3) Possessing a substantial conflict of interest
with the Cooperative;
(vi) they are not in any way employed by the
Cooperative, nor have they been so employed by the
Cooperative within three years of the Director's
nomination; and (vii) they are not a close relative
of any existing Director or existing employee of the
Cooperative. For the purposes of this Section only,
"close relative" shall mean a person who is either a
child, grandchild, step-child, parent, grandparent,
step-parent, brother or sister, by blood or in-law,
of the principal.
For the purposes of this section, the terms
"material" or "substantially" shall be interpreted
as constituting a minimum of 5% of a member's total
hours of employment, sales, or income on an annual
basis.
Upon establishment of the fact that a director, or a
candidate for a director position, is in violation
of any of the foregoing eligibility/qualification
provisions, the board shall remove such director
from office or shall remove such candidate from the
ballot.
C.
Nominations. Any twenty-five (25) or more
members who reside in any one district may nominate
an eligible member for a director position for that
district. Such nomination shall be in writing and
signed by said twenty-five members, or more, and
delivered to the Secretary at least eight (8) weeks
before the Annual Election Date. The Secretary shall
promptly post the same in said office. If the
members in any district shall have failed to
nominate a nominee(s) in writing as above provided,
then a nominating committee of this Cooperative
shall nominate one (1) or more members who reside in
said district for said director position(s). Said
Nominating Committee shall be appointed by the Board
of Directors on an annual basis, said appointment to
be made not less than 135 days before the Annual
Election Date. Said Nominating Committee shall be
selected from the resident members of the districts
of the Cooperative, so that each such district shall
have one member on said Nominating Committee. No
member of the Board of Directors may serve on the
Nominating Committee. It shall be the duty of the
Nominating Committee to nominate one or more
nominees for each district that is scheduled for an
election but for which no candidates have been
nominated by the petition process eight (8) weeks
prior to said Annual Election Date. The Nominating
Committee shall submit their nomination or
nominations to the Secretary, in writing and signed
by at least two (2) members of said Committee, and
the Secretary shall then promptly post the same at
the principal office of the Cooperative at least
thirty (30) days before the Annual Election Date.
No member may be elected to a Director position
unless nominated in the manner provided by this
subsection. No write-in ballots shall be accepted.
D.
Elections. At least two (2) weeks before the
Annual Election Date of this Cooperative, the
Secretary shall mail to each member in a district
for which a director is to be elected, a Ballot for
Directors listing by districts the names and
residences of all nominees who have been nominated
as above provided, together with a notice that any
such member may vote for a director by marking the
appropriate space on said ballot. Said ballot shall
be returned by mail or otherwise, in a sealed
envelope marked "ballot" and bearing that member's
signature, on or before the Annual Election Date.
When such ballot has been received by the
Cooperative or its agents, it shall be accepted and
counted as the vote of such member for the election
of a director. Directors shall be elected only by
those members who reside in the district for which a
director is elected.
Drawing by lot shall resolve, where necessary, any
tie vote. Said drawing by lot shall take place
within ten (10) business days of the election and
shall be supervised by the chair of the Credentials
& Election Committee from that election.
E. Terms.
Directors shall be elected for regular terms of four
years each, and until their respective successors
shall have been duly elected. Said four-year terms
shall be staggered so that an equal or nearly equal
number of directors' terms will expire on each
Annual Election Date.
F. Removal
of Directors by Members. Any member of that
board member's district may bring charges, for
cause, against that board member by filing with the
Secretary such charges in writing, together with a
petition signed by twenty percent (20%) of the
members of that board member's district, thereby
requesting the removal of such board member by
reason(s) thereof. Such board member shall be
informed in writing of the charges at least
twenty-five (25) days prior to the meeting of the
members of that district at which the charges are to
be considered, and shall have an opportunity at the
meeting to be heard in person or by counsel and to
present evidence with respect to the charges. The
person or persons bringing the charges against that
board member shall have the same opportunity. The
question of the removal of such board member shall
be considered and voted upon at the meeting of the
members of that district. It is expressly
understood, however, that the question of the
removal of a director shall not be voted upon at all
unless some evidence in support of the charge(s)
against him or her shall have been presented during
the meeting through oral statements, documents or
otherwise. If a simple majority of the votes cast
are for removal of such board member, then that
board member's seat shall be determined to be
immediately vacant and an election shall be
conducted in that office with the vacancy for the
purpose of electing a new director to fulfill the
unexpired term of the removed director. Provided,
however, that if there are less than six months
remaining on the unexpired term of the removed
director, then the position shall remain vacant
until a new director is elected in the next annual
election. The nomination and election of the new
director shall conform substantially to the
procedure set forth in subsections C (Nominations)
and D (Elections) of this Section. The timing of the
nominations and election shall not be governed by
said subsections C and D, however, but shall rather
be determined by the board of directors in such a
manner so as to ensure that the nominations and
election is concluded within six (6) weeks of the
date that the vacancy was created.
G. Removal
of Directors by the Board of Directors.
Any director may be removed from the Board of
Directors by a vote of three-fourths of the
directors at a duly constituted and conducted
meeting of the Board of Directors. Such removal must
be for cause, and the persons subject to such
removal shall be informed in writing of the charges
at least twenty-five (25) days prior to the meeting
of the Board of Directors at which the charges are
to be considered, and shall have an opportunity at
the meeting to be heard in person or by counsel and
to present evidence with respect to the charges. The
directors bringing the charges against that board
member shall have the same opportunity.
H.
Resignation. Any director may resign his or
her position at any time. Such resignation shall be
made in writing, shall be submitted to the
Secretary, and shall take effect at such time as is
specified therein.
Any director who is absent from six (6) out of
twelve (12) consecutive regular meetings of the
board of directors shall be deemed to have so
tendered his or her resignation from the board of
directors, but such resignation shall not be
considered effective unless and until a majority of
the remaining board of directors accepts such
resignation and declares that board of directors'
seat vacant.
Section 2. Temporary
Vacancy. Each vacancy
occurring on the Board of Directors, other than by
the removal of a director by the members or by the
expiration of a term, may be filled until the next
Annual Election Date by a vote of the remaining
directors. The replacement shall act as director
only for the unexpired term of that replaced
director.
Section 3. Meetings.
The Board of Directors shall meet regularly at such
times and places as the board may determine. Special
meetings may be called by the Chairman or a majority
of the directors. All meetings shall be held on such
notice, if any, as the board may prescribe. Any
business may be transacted at any meeting without
mention of such business in the notice, if any, of
the meeting. Parliamentary procedure for all Board
of Directors meetings shall be governed by the
latest edition of Robert's Rules of Order.
Section 4.
Compensation. Board
members shall not receive any salary for their
services as such, except that board members by
resolution of the Board of Directors may receive a
reasonable amount of compensation for each day or
portion thereof spent on Cooperative business, such
as attendance at meetings, conferences, reviewing
the monthly board report and other correspondence in
preparation for monthly board of director meetings,
or performing committee assignments when authorized
by the Board. If authorized by the board, board
members may also be reimbursed for expenses actually
and necessarily incurred in carrying out such
Cooperative business, or granted a reasonable per
diem allowance by the board in lieu of detailed
accounting for some of these expenses.
Section 5. Bond.
The Board of Directors shall require each officer,
agent, and employee having control or custody of any
of this Cooperative's funds or property to furnish a
surety bond or appropriate insurance coverage
satisfactory to said board and the cost thereof
shall be paid by this Cooperative.
Section 6. Audit.
The Board of Directors shall have the books of this
Cooperative audited by a certified public accountant
at least once each fiscal year. The report of such
audit shall be made to the membership in the
following year.
Section 7. Loans.
The Board of Directors shall have power, which may
be exercised only by a vote of a majority of all the
directors, to authorize and approve the borrowing of
money and the pledging and mortgaging of any or all
of the assets of this Cooperative as security for
the sums so borrowed.
Section 8. Corporate
Seal. The Board of
Directors may adopt, alter or abandon the use of a
corporate seal.
Section 9. Executive
Committee. The Board
of Directors may appoint an Executive Committee of
not less than three (3) directors, one of whom shall
be the Chairperson of the Board. Such committee
shall not have any authority either (i) to fill any
vacancy either in any elective office or in its own
membership or in the Board of Directors, or (ii) to
employ or discharge any President/CEO for this
Cooperative, or (iii) to call any meeting of the
members, or (iv) to meet or otherwise act at any
time when either the Board of Directors or the
members are holding a meeting, or (v) to do anything
which is required by law to be done only by the
Board of Directors and which said Board cannot
lawfully delegate to such a committee. Said
committee shall have such other powers and duties as
the Board of Directors may delegate to, or require
of it.
Section 10. Conflict
of Interest and Fiduciary Obligations.
Each director should recognize that he or she
functions as a person occupying a place of trust and
should not put himself or herself in a position in
which self-interest conflicts with any duty the
director owes to those for whom he or she acts. As a
general rule, no director shall be permitted to make
a profit from any self-dealing transaction, whether
individually or acting as an agent, without
affirmatively showing full disclosure and fair
dealing. Any director who actually or potentially is
involved with a self-dealing matter due to his or
her position as director shall make a full
disclosure of his or her interest, shall not vote on
the matter, and shall leave the room during the
discussion and not vote on the issue unless
requested to stay by the Board of Directors to
respond to questions or provide information to the
Board of Directors on the matter under discussion.
Further, such individuals shall not be counted in
the quorum for a vote on the matter. The minutes of
such meeting shall reflect that a disclosure was
made and that the director having a conflict of
interest did not participate in the discussion and
abstained from voting.
ARTICLE IV.
OFFICERS
Section 1. Election
of Officers. Promptly
following each Annual Election Date of this
Cooperative, the Board of Directors shall elect from
among the directors a Chairperson of the Board, and
one or more Vice-Chairpersons, and shall at the same
time elect a Secretary and a Treasurer who may, but
need not, be directors. The offices of Secretary and
Treasurer may be held by the same person, and when
so held, may be termed Secretary-Treasurer. The
Board of Directors may appoint additional officers
with such title, powers and duties, and for such
terms, as said board may determine.
Section 2. Removal
of Officers and Agents by the Board of Directors.
Any officer or agent elected or appointed by the
Board of Directors may be removed by the Board of
Directors whenever in its judgment the best interest
of the Cooperative will be served thereby. In
addition, any member of the Cooperative may bring
charges, for cause, against an officer and by filing
with the Secretary such charges in writing together
with a petition signed by twenty percent (20%) of
the members of the Cooperative may request the
removal of such officer by reason thereof. The
officer against whom such charges have been brought
shall be informed in writing of the charges at least
twenty-five (25) days prior to the Board of
Directors meeting at which the charges are to be
considered and shall have an opportunity at the
meeting to be heard in person or by counsel, and to
present evidence with respect to the charges. The
person or persons bringing the charges against that
officer shall have the same opportunity.
Section 3. The
Chairperson of the Board.
The Chairperson of the Board shall:
A. Preside over all meetings of the members and of
the Board of Directors and of the Executive
Committee; and
B. Have all authority ordinarily held by the
Chairman of a corporation, but he shall not be
obligated either to devote his full time to the
business of this Cooperative or to actively
supervise all of its ordinary course of business.
Section 4. The
Vice-Chairperson.
The Vice-Chairperson,
in the absence or disability of the Chairperson of
the Board, shall perform the duties of the
Chairperson of the Board.
Section 5. The
Secretary.
The Secretary shall:
A. Take or supervise the taking of complete minutes
of all meetings of the members and of the Board of
Directors and of the Executive Committee; and
B. Have control of this Cooperative's minute book
and of its corporate seal, if any; and
C. Give or cause to be given, all notices as
required by law or these By-Laws; and
D. Perform such additional duties as may be required
of him/her by the Board of Directors.
Section 6. The
Treasurer.
The Treasurer shall:
A. Supervise the safekeeping of all funds and
property of this Cooperative; and
B. Supervise the keeping of complete books and
records of all financial transactions of this
Cooperative; and
C. Perform such additional duties as may be required
of him/her by the Board of Directors; and
D. Submit to the annual meeting of the members a
report covering the financial business of this
Cooperative for the previous fiscal year and showing
the condition of this Cooperative at the close of
said fiscal year.
Section 7. President/Chief
Executive Officer (CEO).
The Board of Directors
shall employ an individual to serve as
President/Chief Executive Officer (CEO) and fix
his/her compensation and all other terms of his/her
employment. The President/CEO shall actively
supervise all of the ordinary course of business of
this Cooperative. The President/CEO shall employ and
discharge all other employees of this Cooperative,
and shall perform such additional duties and have
such additional powers as the Board of Directors may
require of or may delegate to him/her.
Section 8. Reports.
The officers of the
Cooperative shall annually submit reports covering
the business and condition of the Cooperative for
the previous fiscal year.
Section 9. Officer
Compensation.
Board of Director
Officers shall not receive any salary for their
services as such, except that some or all of the
officers may, by resolution of the Board of
Directors, receive a reasonable amount of
compensation for the additional obligations imposed
upon them by virtue of their respective office(s).
ARTICLE V.
CONTRACTS, CHECKS AND DEPOSITS
Section 1. Contracts.
Except as otherwise provided in these By-Laws, the
Board of Directors may authorize any officer or
officers, agent or agents, to enter into any
contract or execute and deliver any instrument in
the name and on behalf of the Cooperative, and such
authority may be general or confined to specific
instances.
Section 2. Checks,
Drafts, etc. All
checks, drafts or other orders for the payment of
money, and all notes, bonds or other evidences of
indebtedness issued in the name of the Cooperative
shall be signed by such officer or officers of the
Cooperative and in such manner as shall from time to
time be determined by resolution of the Board of
Directors.
Section 3. Deposits.
All funds of the Cooperative shall be deposited from
time to time to the credit of the Cooperative in
such bank or banks or other financial institutions
as the Board of Directors may select.
ARTICLE VI.
DISTRIBUTION OF EARNINGS
Section 1. Interest or
dividends on Capital Prohibited.
The Cooperative shall at all times be operated on a
cooperative basis for the mutual benefit of its
members. No interest or dividends shall be paid or
payable by the Cooperative on any capital furnished
by its members.
Section 2.
Patronage Capital in Connection with Furnishing
Electric Energy. In the furnishing of
electric energy the Cooperative's operations shall
be so conducted that all members will, through their
patronage, furnish capital for the Cooperative. In
order to induce patronage and to assure that the
Cooperative will operate on a cooperative basis the
Cooperative is obligated to account on a patronage
basis to all its members, for all amounts received
and receivable from the furnishing of electric
energy in excess of operating costs and expenses
properly chargeable against the furnishing of
electric energy. All such amounts in excess of
operating costs and expenses at the moment of
receipt by the Cooperative are received with the
understanding that they are furnished by the members
as capital. The Cooperative is obligated to pay by
credits to a capital account for each member all
such amounts in excess of operating costs and
expenses. The books and records of the Cooperative
shall be set up and kept in such a manner that at
the end of each fiscal year the amount of capital,
if any, so furnished by each member is clearly
reflected and credited in an appropriate record to
the capital account of each member, and the
Cooperative shall within a reasonable time after the
close of the fiscal year notify each member of the
amount of capital so credited to his/her account.
All such amounts credited to the capital account of
any member shall have the same status as though they
have been paid to the member in cash in pursuance of
a legal obligation to do so and the member had then
furnished the Cooperative corresponding amounts of
capital.
Capital credited to the account of each member shall
only be assignable on the books and records of the
Cooperative and only pursuant to written instruction
from the assignor. Such assignment may only be to
successors in interest or successors in occupancy in
all or a part of the member's premises served by the
Cooperative unless the Board of Directors, acting
under policies of general application, shall
determine otherwise.
The Board of Directors is hereby authorized to apply
the capital credits or any discounted portion
thereof in accordance with the discounting standards
established by the Board of Directors from time to
time, of any former member against any obligation
that the former member may owe the Cooperative for
any services or products purchased from or through
the Cooperative. This shall apply only when the
member is no longer receiving electric service from
the Cooperative and shall be at the discretion of
the Board of Directors.
The members of the Cooperative, by dealing with the
Cooperative, acknowledge that the terms and
provisions of the Articles of Incorporation and
By-Laws shall constitute and be a contract between
the Cooperative and each member and both the
Cooperative and the members are bound by such
contract as fully as though each member had
individually signed a separate instrument containing
such terms and provisions
In the event of dissolution or liquidation of the
Cooperative, after outstanding indebtedness of the
Cooperative shall have been paid, outstanding
capital credits shall be retired without priority on
a pro rata basis. If at any time prior to
dissolution or liquidation, the Board of Directors
shall determine that the financial condition of the
Cooperative will not be impaired thereby, the
capital then credited to members' accounts may be
retired in full or in part. The Board of Directors
shall determine the method, basis, allocation,
priority, discounting and order of retirement, if
any, for all amounts heretofore and hereafter
furnished as capital. In no event, however, shall
any capital be retired contrary to the provisions of
any unsatisfied mortgage executed by the
Cooperative.
The Cooperative may deduct a reasonable service
charge against the capital credits of a former
member who has not claimed them beginning one year
after the capital credits are declared payable. The
amount of such service charge shall be based on the
current cost of handling the capital credit account
of the member.
Section 3.
Other Patronage Allocations. In the event
that the Cooperative should engage in the business
of furnishing goods or services other than the
delivery of electric energy, all amounts received
and receivable therefrom which are in excess of
costs and expenses properly chargeable against the
furnishing of such goods or services may be
allocated annually and returned to the members of
this Cooperative, or may be used by the Cooperative
as permanent, non-allocated capital. In addition,
all amounts allocated to the Cooperative from other
organizations that furnish services, supplies, or
products to the Cooperative, and any other
non-operating margins, may be allocated annually and
returned to the members of this Cooperative, or may
be used by the Cooperative as permanent,
non-allocated capital. The board of Directors shall
determine the method, basis, priority, and order of
retirement, if any, for all such amounts heretofore
or hereafter allocated to the members of this
Cooperative.
ARTICLE VII.
CAPITAL RESERVE
The Cooperative may establish
and maintain a Capital Reserve for the purpose of
providing a reserve against which this Cooperative
may charge losses and other charges.
ARTICLE VIII.
FISCAL YEAR
The fiscal year of this
Cooperative shall commence on the first day of
January in each year and shall end on the last day
of December in the same year.
ARTICLE IX.
DISPOSITION OF PROPERTY
The Cooperative may not sell,
lease or otherwise dispose of all or substantially
all of its property unless such sale, lease or other
disposition is first authorized by the affirmative
vote of not less than 2/3 of all of the members of
the Cooperative at a general or special meeting
called for the purpose of voting on such question,
including mail votes; or 2/3 of all members consent
in writing to such disposition and a summary of the
terms thereof shall be given to each member at least
30 days prior to the date fixed for such election.
Notwithstanding the foregoing provision, the Board
of Directors without authorization by the members
shall have full power and authority to borrow money
from the United States of America or any agency or
instrumentality thereof, or from any other lending
institution and in connection with such borrowing to
authorize the making and issuance of bonds, notes or
other evidence of indebtedness and to secure the
payment thereof, to authorize the execution and
delivery of a mortgage or mortgages, or a deed or
deeds of trust upon or security agreements, or the
pledging or encumbrancing of any or all of the
property, assets, rights, privileges, licenses,
franchises and permits of the Cooperative, whether
acquired or to be acquired, and wherever situated,
all upon such terms and conditions as the Board of
Directors shall determine.
ARTICLE X.
AMENDMENTS
The By-Laws may be amended as
provided by law.

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